Last updated: 17/06/2026 

​

1. Introduction 

​

Una Safety (we) is committed to protecting your privacy and maintaining the security of any  personal information we collect. This policy explains how we collect, use and store your  information in accordance with UK GDPR and the Data Protection Act 2018. 

​

2. How to Contact Us 

​

If you have any questions about this Privacy & Cookie Policy or the information we hold about  you, you can contact us at: 

Email: hello@unasafety.co.uk 

​

Una Safety is the Data Controller for all personal data collected through our website and  services. 

​

3. What Personal Information We Collect 

​

We may collect and process the following information: 

​

Information you provide directly 

• Name 

• Email address 

• Phone number 

• Organisation and job role 

• Details included in your enquiry 

• Information provided during consultancy or onboarding 

​

Information collected automatically (Wix-hosted website) 

• IP address 

• Device type

• Pages visited and website behaviour 

• Browser information 

• Cookies (see Section 7) 

​

Information collected during service delivery 

• Contact details for staff involved in your service 

• Documents shared as part of consultancy work 

• Notes relating to your organisation’s Health & Safety support 

We only collect what is necessary to provide our services to you. 

​

4. How We Use Your Information 

​

We use personal data to: 

• Respond to enquiries and provide requested information 

• Deliver our Competent Person service 

• Provide Health & Safety consultancy and audits 

• Communicate about your ongoing support 

• Send invoices, contracts and administrative information 

• Maintain legal and financial records 

• Improve our website and services 

• Send updates you have opted to receive 

​

We never sell or trade your information. 

​

5. Legal Bases for Processing 

​

We rely on the following lawful bases: 

​

Legitimate Interests – For responding to enquiries, providing consultancy, and managing  business relationships. 

Contract – When entering into an agreement or providing services to you.

Legal Obligation – For record-keeping, financial documentation, and compliance requirements. Consent – For optional communications such as newsletters. 

​

6. How Your Data Is Stored 

​

Our website is hosted on Wix, which may store data on secure servers located in the UK, EU, the  USA or other regions. Wix complies with international data transfer laws and maintains strong  security standards. 

We also store data securely using: 

• Password-protected devices 

• Encrypted cloud systems 

• Restricted access controls 

• Secure email platforms 

​

We take reasonable steps to prevent loss, misuse or unauthorised access. 

​

7. Cookies 

​

Our website uses cookies to help it function properly and to improve your browsing experience. Cookies may be used for: 

• Website operation and security 

• Analytics 

• User preferences 

• Performance monitoring 

When you visit our site for the first time, you will see a cookie banner allowing you to accept or  decline non-essential cookies. 

 

8. How Long We Keep Your Information 

​

We only keep personal data for as long as necessary: 

• Enquiry emails: up to 12 months 

• Client records: up to 6 years

• Website analytics: according to cookie lifespans 

​

After these periods, your data is securely deleted. 

​

9. Who We Share Information With 

​

We may share limited personal data with: 

• Wix (website hosting and analytics) 

• Email service providers 

• Cloud storage providers 

• Professional advisors 

• Regulators if legally required 

​

We do not share your data for marketing purposes. 

​

10. Your Rights Under UK GDPR 

​

You have the right to: 

• Access the personal data we hold about you 

• Request correction of inaccurate data 

• Request deletion of your data 

• Restrict or object to processing 

• Request data portability 

• Withdraw consent (for consent-based processing) 

• Make a complaint to the ICO 

​

You can exercise these rights by contacting us at hello@unasafety.co.uk 

​

11. Changes to This Policy 

​

We may update this Privacy & Cookie Policy from time to time. The updated version will always  be available on our website with a revised date.